Uploading data

Which data can I store in the data archive?

The archive contains completed datasets from applied scientific research that are of value to the researcher and others. The datasets may contain raw data, processed data or specific data underlying a publication.
For data that are still being processed, 4TU.Centre for Research Data advises establishing a data lab.

Before depositing in 4TU.ResearchData, please read the deposit guidelines for more details and practical information on our upload procedure.

Data can be deposited in two ways:

  • Do it yourself

Researchers may upload the data (up to approx. 10 GB) themselves, using the upload form. Registration and login can be accomplished through an institutional account or through an OpenID (e.g. a Google account).

Once you have logged in, a personal page will be created for you. This page displays the usage statistics on your dataset. You will also be asked to consent to the Licence Agreement.

When you upload a data set, it is checked before inclusion. This is to ensure that no errors have been made. Within three days, your dataset will appear in the 4TU.ResearchData archive.

  • Do it together

Datasets that are larger or that consist of various parts that must be linked are uploaded with the assistance of a member of 4TU.ResearchData staff. This also applies if the data must be converted to a particular file format.
You may contact us through researchdata@remove-this.4tu.nl or +31 (0)15 27 88 600.


Description

Descriptive metadata are indispensable for the preservation, retrieval and re-use of datasets. They provide answers to questions concerning the person creating the data, the subject of the data, the type of file, geographic information and other aspects. In other words, they are ‘data about data’.

 

When uploading, you will be asked to enter the following descriptive metadata:

Creator*
Main researchers involved in producing the data.
Title*
Name or title by which the dataset is known.
Contributor
Institution where the data was created or collected. A person or organization responsible for making contributions to the dataset.
Publisher*
A holder of the data (including archives appropriate) or institution which submitted the work. Any others may be listed as contributors.
Publication year*
The year when the data was or will be made publicly available.
Date created*
Date the resource itself was put together; this could be a date range or a single date.
Description*
Concise description of the contents of the dataset. Describe the research objective, type of research, method of data collection and type of data.
Subject
Subject, keyword, or key phrase describing the resource.
Temporal coverage
Indicate the dates to which the data refer. Enter the year, or beginning and ending
dates.
Spatial coverage
Describe the geographic area to which the data refer (e.g. municipality, town/city, region, country). The geographic coordinates of the area may be included, if desired.
Identifier
4TU.ResearchData automatically assigns a DOI to a dataset once the entire deposit
procedure has been completed. In some cases, a dataset may be known by one or more other (persistent) identifiers.
Language*
The primary language of the resource. When no language is added, 4TU.ResearchData will automatically assign ‘English’.
Link to publication
Include the web addresses or DOIs for any publication, important internal reports or other datasets that are related to your dataset.


Auxiliary information necessary to interpret the data, such as explanations of codes, abbreviations, or algorithms used, should be included as accompanying documentation.
Read more in the deposit guidelines.

Review

4TU.ResearchData will check the data before publishing them to make sure all files can be opened, are in a sustainable preferred format and an explanation of the data is available to make re-use possible. Suggestions are made for additional metadata in order to increase the discoverability of your data. We do not check or judge the quality of the data.

Costs

The costs for depositing data are € 4.50 per GB. Every researcher can upload up to 10 GB of data per year to the 4TU.ResearchData archive free of charge. By default, this data will be available via Open Access and be stored for a minimum of 15 years. For more information about the rates for depositing data and the funding possibilities, take a look at our costs webpage.


Licences

As a data producer, you will be asked to consent to a deposit license. By doing so, you grant 4TU.ResearchData a non-exclusive licence to store the data and make them available to third parties.

As a data user, you should be aware of the General Terms of Use and comply with them when accessing the data archive. These terms specify that, when re-using the data, you will clearly state the name(s) of the original author(s) and that you will not use the data for commercial purposes. 

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